Privacy Notice

EdutestPro-Ni | Policy version v1.0 | Last updated 2026-06-20

Who we are

EdutestPro-Ni is the data controller for this Teaching Toolkit platform used for teaching, assessment and feedback operations.

Why we process data

  • Deliver teaching and learning resources.
  • Run assessments, coursework review and feedback workflows.
  • Manage school operations, safeguarding records and reporting.
  • Maintain security, audit logs and access controls.

Lawful basis

Primary lawful basis: UK GDPR Art. 6(1)(e) Public task.

Where special category data is processed (for example health/SEN/safeguarding context), additional legal conditions under UK GDPR Article 9 and the Data Protection Act 2018 apply.

What data we use

  • Identity and account data (name, username, school email, role).
  • Class, subject, assessment and submission data.
  • System logs, activity history and security metadata.
  • Support and communication records.

Who data is shared with

Data is shared only where necessary with authorised school staff and approved processors (for example hosting, email and AI service providers) under contract and access controls.

International transfers

Where providers process data outside the UK, the school applies approved transfer safeguards (for example UK IDTA/SCCs) and risk controls.

Retention

Data is retained according to the school retention policy and legal obligations. Automatic retention and archive settings are managed in the Compliance Centre.

Cookies

This platform uses essential cookies only (session, authentication and security). We do not run analytics or advertising cookies.

Your rights

  • Access your personal data.
  • Request correction where data is inaccurate.
  • Request restriction/erasure where legally applicable.
  • Object to processing in certain circumstances.
  • Lodge a complaint with the ICO.

Automated decision support

AI-generated outputs in this system are suggestions only. Final educational decisions are made by staff and are not fully automated.

Contact

For privacy requests or questions, contact: dpo@school.org.

DPIA status

DPIA reference: Not recorded.

Read the Terms of Service

Read the child-friendly privacy notice

Back to login